Terms and Conditions

Terms & Conditions

TERMS & CONDITIONS MEMBERSHIP OF THE CLUB

To ensure the safety of all members and assist with the smooth running of the Club, the following rules are to be always followed and members are required to abide by these rules.

CODE OF CONDUCT The following Code of Conduct is applicable to all users of the facilities where Happy Days Gym Club holds its classes.

No activity, behaviour of any person must cause damage of any kind to any other person.
All Happy Days Gym Club property and equipment must be treated properly and always used with due care and attention. NO outdoor
shoes are to be worn on any matted area or on equipment.
No person under the influence of drugs or alcohol is allowed on the school / venue premises
Eating and drinking is only permitted in selected areas outdoors as indicated by school signage
No other area including the playground, climbing frames, forest school areas are to be used by any members, siblings or adults whilst
waiting.
No smoking is permitted in the gym or anywhere on the venue/school grounds.
All users are required to present a civil, non-aggressive attitude always. Complaints concerning any person’s alleged failures to observe
any part of the above code of conduct should be made to the head / class coach.
Club discipline and behaviour is the responsibility of the coaches during the sessions. Outside of class times parents are responsible for
their child's safety and conduct.
Before leaving a child, it is the parent’s responsibility to ensure that the child's gym session is taking place and we ask that children are not
dropped off in the car park areas and asked to come in unattended.
In the older classes if you are happy and have asked your child to make their own way home due to living locally, please ensure that you
inform the club before via email happydaysgymclub@gmail.com
If you need to arrange for another friend/ parent to pick up your child, please ensure that you notify the club via email / text (see above)
and in addition to this please let the head coach know when dropping off your child.

* IMPORTANT - MEDICAL INFORMATION

It is the parents / guardian’s responsibility if their child has a known medical condition that may affect them during a gym class to regularly update this information by amending details on their child’s Class for Kids Account. In addition to this if it has been recently updated then it is also necessary to inform the lead/class coach before the class commences.

SICKNESS Please refrain from bringing your child to their class if they have been physically sick or had a bump to the head within 48 hours of their class start time.

Any child who requires an inhaler must have it clearly labelled with their name and it should be handed to the coach in charge at the start of the lesson for safe keeping and collected at the end.

BAD WEATHER / SCHOOL USE Please bear in mind that Happy Days Gym Club operates from school premises and if the school takes the decision to close due to adverse weather conditions or for any other reason e.g., Power cut, staff training etc and is beyond our control and requires the gym classes to be cancelled then you will be informed by email as soon as we are notified by the school of their decision. Where possible a replacement class will be offered, please note that in exceptional circumstances this maybe on a different day/time or online. Therefore, there will be NO refunds for non-attendance or cancelled classes.

COVID/SCHOOL CLOSURE / BAD WEATHER – GYM TERM If we are forced to close the Gym Club due any situation related to Covid or any other event beyond our control as in school closure we reserve the right to move sessions of the term to a different date when it is deemed safe to resume classes. Please note this may be on a different day of the week.

PHOTOGRAPHS/MARKETING You must declare if you DO NOT want your child to be photographed/video which we use for marketing, and keep us up to date should this change please update your information on the Class for Kids Platform and email happydaysgymclub@gmail.com if a change has been made.

EQUALITY At Happy Days Gym Club, we aim to offer quality gymnastics & movement classes which are both fun and educational to all therefore, as, and where possible, we try to cater for any additional needs within our regular classes although if a child needs a 1:1 this may not be possible due to staffing restrictions and each case will need to be discussed on an individual basis.

ANTI BULLYING Happy Days Gym Club reserve the right to remove from class, without refund, anyone who is found to be bullying, misbehaving, or displaying disruptive behaviour. Bullying is an antisocial behaviour which will not be tolerated in our club; it undermines the confidence, self-esteem and happiness of the victim and can lead to a lack of concentration, depression and in some cases leaving the club.

It is our aim to provide all members with a safe, happy, and fulfilling experience when attending our gymnastics club. We hope to help all our gymnasts achieve their potential by raising their self-esteem, giving positive feedback, and ensuring all sessions are structured and fun. We aim for all participants to work and therefore we do not tolerate competitive individual behaviour as every gymnast learns at different paces and all participants have varying skills.

Any concerns regarding bullying can be reported directly to our coaches. All concerns will be dealt with immediately. We will listen to both sides in private and record information to report to the parents/guardians of the children involved. We will involve the parents and children in deciding the outcome and any sanctions which may need to take place to ensure the bully changes their behaviour. In cases where bullying continues after warnings and sanctions, the bully will be asked to leave the club.

PAYMENT OF FEES : Towards the end of each term parents/guardians will be sent a termly Invoice for the following term along with term dates. To secure your child's space in their current class for the next term all fees need to be paid in full by the cut-off date indicated when invoices are sent out.

The Club is sympathetic towards individual problems therefore we are willing to discuss individuals’ methods of payment but with the understanding that all fees will be due for the term by a set date once discussed. Please email the Club at happydaysgymclub@gmail.com

Prompt payment is required using one of the following methods:

Credit / debit card via the Class 4 Kids platform (please note the platform charges apply which are clearly shown)
Direct Bank Transfer into the Club’s bank account :
Sort Code 30-91-87 Account No: 0267403
Cash – Please place in clearly labelled and sealed envelope with your child’s name & class on it
The Club reserves the right to terminate the membership of any person due to non- payment of fees.
Due to restricted spaces and staffing, Happy Days Gym Club does not offer to make up classes if your child has missed their booked session for any reason. In exceptional circumstances a personalised credit note may be offered. If you have any queries regards to the above, please feel free to email Lisa on happydaygymclub@gmail.com or call Lisa on 07947054277.

TERMINATION OF MEMBERSHIP If for any reason a member wishes to leave the club, then they should inform the club via email at happydaygymclub@gmail.com giving at least 3 weeks’ notice before the end of the current term otherwise a 3 week charge will be payable. This is so that we can offer the space to another child who maybe waiting within the club for an alternative day or time or a child on the waiting list.

OPEN WEEK Due to restricted space, noise levels / heat we kindly ask that you respect the restriction of no more than 2 spectators per gymnast to come into the gym for the last 15/20mins of their child’s session so the children can have an opportunity to demonstrate some of the skills and activities, we have been working on this term.

Kind regards Lisa Privett (Senior BGA Coach) & All Staff